Wednesday, 31 May 2017

How To Keep Minutes of Meetings







How To Keep Minutes of Meetings

 Minutes



Minutes Writing

One of the professional activities we do at work is to attend meetings. Important decisions may be taken at meetings. 

Keeping track of what transpired in meetings is done through notes or records called Minutes.

This a formal written document keep record of meetings like when it was held, who attended, what decision were taken,   who is responsible and what  follow up actions are to be taken.

Minutes are usually of two types
Narrative Minutes
Decision Minutes




Tone and Tenor 

Minutes are crisp, clear and error free and usually written in past tense.
Numbering helps in for easy and effective reference
It is impersonal and clear.




The format of minutes taking should include the following
Purpose
Time Date
Name of Organization / Chair
Members present
Agenda 1.
  1. Topic
  2. Relevance Background
  3. Discussion
  4. Resolution/Decision
  5. Action

Agenda 2.
  1. Topic
  2. Relevance Background
  3. Discussion
  4. Resolution/Decision
  5. Action

Please repeat for additional agendas

Closing time



These details may be shared with other members also serves as reference point for future meetings.